Landlords: What should you expect when you're inspecting?

Landlords: What should you expect when you're inspecting?

The experts at Belvoir offer their advice.....

Vaughan Schofield, owner of Belvoir Wrexham, advised: “Regular inspections to examine a property and its condition when tenanted are extremely valuable for both the landlord and tenant. They are one of the core tasks of a managing agent (or a self-managing landlord) and are probably the most high profile responsibility we have in order to protect the property and the landlord's investment...”

Inspect and protect

Vaughan commented: “It is advisable that inspection visits should take place at least quarterly. If there are concerns about the way a property is being kept, or if the property itself is subject to anti-social behaviour from neighbouring houses, then more frequent visits can be arranged by agreement.

If you don't inspect on a regular basis damage can remain unreported, maintenance issues can escalate and standards can slip as the tenant will be receiving the wrong signals from the agent or owner. Importantly, too, you will be unable to provide evidence with any degree of authority to the deposit service because your visits will not have been carried out in a timely way.

Inspections can be a critical component in any claim that is submitted on the deposit at the end of the tenancy. They provide an opportunity to document key evidence on a timeline so the question of accidental or willful damage to a property can be assessed.”

Vigilant visits

Vaughan says: “During the inspection there are many things to look out for and be mindful of. The inventory is extremely important here and should be taken along to each visit.

This internal and external property report, which was done at the very beginning of the tenancy, will allow you to identify any visual changes that have occurred since the tenant moved in. Any problems, damage or maintenance issues should be marked on this document so that all changes in appearance can be logged.

The degree of these changes, along with the length of the tenancy, will help determine whether they are something the tenant can be held responsible for and whether it's reasonable to make a claim.

An inspection is also an opportunity to make sure the tenant is living within the terms of their Tenancy Agreement,” he continues. “This could include things such as evidence of pets at the property, sub-letting, smoking or even not mowing the lawn if that was part of the initial agreement.

It's also important to remember that the purpose of the inspection is to protect the property and people in it rather than an opportunity to formally criticise the tenant's tidiness or how they choose to live.

The only things we can comment upon, encourage and motivate people to do something about is if there is clearly a mode of living in the property which is causing detrimental damage now, will potentially cause damage over the term of the tenancy or if there is a health and safety issue, such as an over-accumulation of clutter which would prevent a prompt escape in a fire.”


Aftercare assessment

“Once the inspection is complete there is still work to do,” says Vaughan. “We write a summary report for the landlord logging our findings, plus we supply a copy to the tenant to make sure there is a universal understanding and everybody is on the same page.

If the property is being well-managed and looked after by the tenant then everyone is happy and everyone should know this. Likewise, if there are issues these should be highlighted so that all stakeholders concerned are aware of what these are.

Any follow-up action will then need to be confirmed in writing in order to create an audit trail which can be easily and accessibly revisited in the future if necessary.”

 Inspection essentials – at-a-glance...

√ Visit the property regularly, at least quarterly

√ Arrange a convenient time with the tenant in advance

√ Take along the inventory so visual changes can be logged

√ Look out for evidence of anything that may contravene the Tenancy Agreement, such as pets, additional tenants, smoking etc

√ Provide a summary report after the inspection. Make sure all parties have copies.

√ Ensure follow-up actions are confirmed in writing, plus carried out accurately and adequately  

Join our mailing list:

Leave a comment



Latest Comments

luxus
luxus 27 Sep 2016

It can be stressful. More clarity is needed on the process, from a customer perspective and consideration should be given to using the Scandinavian model where the sales process is much quicker.

view article
Melissa_Green
Melissa_Green 26 Sep 2016

Green belts are normally designated around capitals and other major cities and conurbations and their aim is to prevent urban sprawl by keeping land permanently open. The essential characteristics of green...

view article
Jimmy_McCoy
Jimmy_McCoy 16 Sep 2016

I think that the main reason to buy garden purchases in last minute is because people always search for the best deal. In summer months there are abundance of seasonal goods and it means more low cost

view article
Jimmy_McCoy
Jimmy_McCoy 16 Sep 2016

Buying a home often is more expensive than you expect. There are lots of hidden costs such as: stamp duty, surveys and valuations, mortgages etc. that can add more than 10% to the total bill

view article
Homebuyerconveyancing
Homebuyerconveyancing 15 Sep 2016

We are seeing a massive influx of Homebuyers using online Estate Agents. The winners are the online portals that still aim to manage the customer journey to homeownership. They provide a valuation service,...

view article
oliviaG
oliviaG 12 Sep 2016

Without a doubt renovating can truly be very beneficial to many homeowners but it depends to a great extent on the condition of your home and the parts of it you want to refresh. Before you start you should...

view article
oliviaG
oliviaG 29 Aug 2016

So true about cats!

view article
Jason Roberts
Jason Roberts 25 Aug 2016

Any predictions what average rent will be at the same time next year, anymore drops coming?

view article
dylanvan
dylanvan 19 Aug 2016

very good, thanks for sharing

view article
SecomTech
SecomTech 19 Aug 2016

Firstly, I either lodge with DPS or do not take a deposit...secondly, If a tenant has not received a confirmation their deposit is secured with either a scheme or in an insured account with an agent/landlord,...

view article
jasonevans
jasonevans 19 Aug 2016

Belvoir has over 15 years of experience in property lettings, buying and renting and is one of the best agencies I know about. I have heard that they revived an award for the hard work. Really amazing...

view article
jasonevans
jasonevans 19 Aug 2016

Usually these areas are least affected when it comes to unexpected economical collapse.

view article

Related stories

More articles from Landlords